Project Support Admin

• 9:5 FIFO roster with all travel in working time
• Diverse project support across capital delivery teams
• Work with a Tier 1 mining client with long term project pipelines

We are working with a Tier 1 mining client to find a Project Support Officer to provide professional administrative and project support to the Capital Delivery team working across major mining operations in Far North Queensland. Supporting multiple ongoing and upcoming capital projects, you will play a key role in ensuring project teams, contractors, and visitors are coordinated effectively across site activities.

In this role, you will manage travel and accommodation coordination, contractor onboarding, site access, training records, and project documentation while supporting daily operational requirements for project leaders and construction teams. You will work closely with stakeholders across project delivery, maintenance, and operations to help maintain efficient workflows and strong communication across multiple active projects.

This position will be on a rolling 12 month contract and offers a 9:5 roster arrangement. It provides the opportunity to work within a collaborative and high-performing project environment with strong long-term project pipelines.

Key Responsibilities

• Provides the Projects Team with administrative and clerical support as required
• Coordinate flight bookings, accommodation, and ground transport for FIFO and DIDO project team members in accordance with rosters
• Manage large volume travel changes, cancellations, visitor and urgent requests efficiently and to a high standard
• Manages contractor inductions and onboarding process
• Manages site access for Weipa Capital Delivery team members and site visitors
• Assists Project Superintendents to obtain work permits as required
• Manages PPE requirements for Weipa Capital Delivery team members
• Scheduling team meetings, taking minutes and recording actions
• Managing offices and crib rooms – including reordering or supplies and coordinating maintenance and cleaning
• Scheduling training, maintaining Training & VOC registers (Machine tickets, VOC’s, Cultural awareness training, HP training, Isolation etc)
• Maintain and manage office systems, including SharePoint, Microsoft Teams, registers, and document control
• Encourage teamwork, ensure effective communication, and facilitate knowledge sharing to optimise project outcomes.
• Assist in appropriate document management and SharePoint sites
• Assist with plant and equipment administration including recording hours, scanning of documents, raising maintenance notifications
• Perform other general duties that may be necessary to suit project requirements as directed

About you
To succeed in this role, you will have

• Proven expertise in FIFO workforce coordination and corporate travel platforms such as INX, SAMS, Amex GBT, and Concur
• Provide excellent customer service, administration, and organisational support
• Advanced knowledge in SAP and Microsoft Suite
• Excellent communication skills, both written and verbal
• Excellent skills in setting priorities, planning, time management, organising and communication
• Must be able to showcase an efficient work ethic with a proactive attitude
• Very high attention to detail regarding travel logistics and overall accuracy of data entry
• Must display a high level of personal integrity
• Identify opportunities for process improvement

Skills

• 3+ years in project support or business support role
• Excellent customer service, administration, and organisational skills
• Effective communicator and collaborator who can effectively manage competing priorities
• High level of computer literacy - use of Microsoft Excel, SAP, Word, Travel Management Systems
• Willingness to work a FIFO 9:5 Roster and travel to and stay at Amrun if needed
• Strong commitment to safety

Benefits:

• 9 days on 5 days off travelling in work time roster.
• Work as part of a respectful, considerate, and high-performing team.
• Potential long-term opportunity providing secure employment and professional development opportunities.

If this sounds like you, please apply with your CV and we will be in touch accordingly.

Supporting a Diverse Workforce
We welcome and support all applicants, from Aboriginal and Torres Strait Islander people, women, the LGBTI+ community, mature workers, people with disabilities and impairments, and people from different cultural and religious backgrounds.
Concentis and the partners we work with, are Equal Opportunity Employers committed to ensuring a working environment where everyone feels included and is treated fairly with respect and equal consideration.